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• Browsing Course Information/ Adding to Favourites without Logging in or Making Selections

  In SchoolPoint there are two ways to allow Students and Caregivers to view Course Information and add courses to favourites without logging in or making selections. In your Administration Settings areas, you can disable Student Login and you can disable public viewing of course and useful information. Which we don't recommend either option. You may want to add a note on the Student homepage in your Useful Information section, that states that _Course Selection will be enabled later in the yearVery popular

• Create/ Edit/ View your Courses

  Basic Steps: Setup Labels > Setup Learning Areas > Setup Courses Learning Areas are used for Course Selection and Student Voice.  A Learning Area will only show for Course selection if there are Courses assigned to it. CREATE YOUR COURSE: (Permissions required) Once you have set up your Learning Area the next step is to create a course: Navigate to “COURSES” on the left hand side nav bar. In this section you can manage/view/edit your Courses. Click on the “+ NewVery popular

• 📺 Setting up the KAMAR Sync

  New and Existing SchoolPoint Schools will need to log into KAMAR and do the following: Select "Setup" Select "KAMAR". Select "Server". Select "Directory Services". For New Schools: Click "New Service" Click "Create" on the Prompt. Enter "SchoolPoint" for the Service name. Refer to Step 2 below. For Existing Schools:  Click the "SchoolPoint" button on left. Set the HOST to: sync.schoolpoint.co.nz. Click the “Check and Enable” button.Very popular

• Parent Portal Pages

  In your Settings are you will see a menu item called "KAMAR Portal". You will be given a section of code that is customise to YOUR SCHOOL ONLY and should not be shared or used with other Schools. Follow these instructions to connect a Single-Sign-On button on the portal that will authenticate Students/Caregivers from your Portal into SchoolPoint directly. Installation of the Custom Page: To create a single-login from your KAMAR Student/Parent portal you can set up the following codeVery popular

• Create/ Edit/ Publish a Student and Caregiver Conference

  Basic Steps: Setup your Conference => Manage your Conference => Pre-book Times => Publish Allowing students to be able to see and select times for a conference can be setup when creating a Conference / when managing a Conference. How to create and publish a Conference: Basic Steps: Create your Conference => Setup your Time => Add & Assign Rooms => Publish Create your Conference: => Navigate to "Student Conferences" in the left hand navigation.Very popular

• Student Conferences- How do I Change the Status?

  Navigate to "Student Conferences" in the left hand navigation. Select "Manage Conference" in the side menu. Select "Manage" next to the Conference you would like to setup these restrictions against. Select the "Status" drop down button found under the name of your Conference. Change your status to either: Pending/ Publish/ Close/ Staff Only / Delete forever.Very popular

• Allowing Students to Select their Course Priority

  Allow Students to set their course selection priority. Enable in your SchoolPoint Admin SETTINGS COURSE SELECTION Allow Students to select their course priorityPopular

• Export Assessments in bulk from KAMAR into Calendar

  Export Assessments in bulk from KAMAR into the Calendar There is now a feature which allows you to bulk export assessments from KAMAR via the Assessment Calendar. These will show on the calendar of the staff member assigned to the assessment/ subject, and also appear on the students' assessment calendar accordingly. Follow the instructions below as per the KAMAR screen shots in order to do this. Firstly, in KAMAR Setup / Users / Access make sure the staff member has Setup and SubjectPopular

• Setting up / Assigning your Tutor Teacher to Classes for Student Conferences

  Basic Steps: Setup your Conference => Manage your Tutor Teachers => Assign a Tutor Class Allowing students to be able to see and select times for a conference can be setup when creating a Conference / when managing a Conference. How to assign your Tutor Teacher to classes: => Navigate to "Student Conferences" in the left hand navigation. => Select "Tutor Teachers" in the side menu. => In this screen, you will be presented with all active Staff members from KAMAR. => Click onSome readers

• Create/ View/ Edit an Assessment Calendar for Current Year

  You can set up an Assessment for Students and Caregivers to see. Create and View your Assessment => Navigate to "Assessment Calendar" in the left hand navigation. => Select the "Add" button in the term and week that you would like to schedule this Assessment. => Complete the fields => Save Assessment => Your Assessment should now be visible on your calendar View your Assessment from the Students Point of View => Navigate to "Search Students" on the left hand side navigationSome readers

• Importing Staff User Accounts from KAMAR to use SchoolPoint

  SchoolPoint can sync staff user accounts from KAMAR to create or update existing user accounts. . ____This is handy to ensure staff information is up to date, including passwords. SYNC Staff through to SchoolPoint from KAMAR: => Staff MUST have their valid school email address in the 'school email' field in KAMAR- see more details below. => New Staff are imported with NO Permissions and thus NO access to SchoolPoint => Once imported to SchoolPoint with valid email and password, ASome readers

• Cover Letter Builder

  Students can make C.V's in SchoolPoint, but when applying for a job, we think that a personalised, well-presented cover letter is just as important. Our Cover Letter Builder lets Students enter the basic Job and Contact Details, and will then generate a great PDF cover letter to include with their Job Application. Enable the Careers Module in Settings => Modules so students can begine creating their cover letters now.Some readers

• How to Set up Tutor/ Subject Teachers/ Classes & Assigning Teachers to Conferences

  Setting up Tutor Teachers/Classes Basic Steps: Setup your Conference => Manage your Tutor Teachers => Assign a Tutor Class Allowing students to be able to see and select times for a conference can be setup when creating a Conference / when managing a Conference. How to assign your Tutor Teacher to classes: => Navigate to "Student Conferences" in the left hand navigation. => Select "Tutor Teachers" in the side menu. => In this screen, you will be presented with all active Staff membSome readers

• Enabling Student Course Confirmations

  This should only be done at the start of the year. Because of our close ties with KAMAR, specifically your schools KAMAR data, we can automatically retrieve each students timetabled courses and present them with a list when they log in.  Students can easily confirm each course and/or write notes about each one.  In the Admin you will see a list of students and their courses with notes.  To Enable Course Confirmations: In the Administration, you will need full access and permissions toSome readers

• Adding Time Blocks for Staff "Unavailable"

  Basic Steps: Setup your Conference => Block out times  Allowing students to be able to see and select times for a conference can be setup when creating a Conference / when managing a Conference. How to pre-block out meal/break times, or times when staff are running late: => Navigate to "Student Conferences" in the left hand navigation. => Select "Manage" next to the Conference that you would like to alter. => Select the "Show Times" button. => Select the "Edit Times" buttonSome readers

• Registration/ Installation

  SchoolPoint is a Hosted or Cloud Service. There is no software to install. You can Register on our website at schoolpoint.co.nz/register and you will be emailed your sign in links right away. In this section you can do the following (and more): Registration Parent Portal Pages(https://www.schoolpoint.co.nz/useSome readers

• Student Navigation- all about it

  Student Navigation You can select what appears in the side menu of SchoolPoint when a student logs in, depending on year level if you wish. These can be turned on and off at different times of the year depending what is applicable to the student at the time. It avoids them having too many things to be expected to look at when they log in. You can also choose what the public see also. Settings => Student Navigation => check appSome readers

• Useful Information Pages

  Setting up Useful Information Pages These are information pages which you can create and customise yourself to allow students and caregivers to use to help them navigate SchoolPoint. Especially good when showing students how to select courses, or advising when course selection is opening and closing, and also when it is time to book a conference/ SAC interview. Go to the main left menu => Useful Information => Create new page. You can edit pages at anytime via "Manage Pages", and edit eaSome readers

• Watch the Live Big Screen for Instant Notifications as Students make Selections

  In the Term 2 2018 SchoolPoint Release, we have introduced a 'Big Screen' area that allows you to watch in real time as Students and Caregivers login, make subject selections or book times for the Student Achievement Conferences. All staff members that are logged in, can view these notifications. Navigate to "Big Screens" in the left hand navigation.Some readers

• Course Selection- Managing Exemptions

  Courses => Manage Exemptions  Here you can enter notes under the exemptions students have requested, either just save a note for another person to read/ approve, or you can enter a note, Save and Accept and then Archive these approved/declined requests accordingly to filter them out. Note: Currently you cannot move the Exemptions which have been archived- this will be a 2020 additional feature. Exemption Reports Reports => Course Exemption Requests There are now 4 new repoSome readers

• Restricting and Updating Permissions

  Basic Steps: Setup Permissions => Allocate Staff members  If you would like staff members to view individual courses (and the students signed up for them) but not make any changes to the course information, you can enable a special setting that prevents staff from being able to edit courses. How to restrict Permissions => Navigate to "Settings" in the left hand navigation. => This should automatically take you to your "General Settings" page. => Under the "General Settings"Some readers

• Student Pathways- Staff & Caregiver Comments

  Basic Steps: View Student goals => Add comments When a Student adds to their goal/s, Staff members and the Students Caregiver will be able to view their goal but not adjust it. However Staff members and the Students Caregiver can encourage the student by adding comments to their goals. => Export goals and comments. => The Pathway section in the administration allows them to see their goals for the current year and export both the goals and comment. => Student Profile. =>Some readers

• Persistent Login

  Users will be able to login to the app with their APP ID (From SchoolPoint -> Personal Details) and they will remain logged in on that device.Some readers

• C V Builder

  Composing your C.V is normally hard work.... Making your C.V in SchoolPoint is really easy! SchoolPoint takes your information we already know, and information you enter through other areas in SchoolPoint and makes a click through C.V Builder. Once the Careers Module is enabled, Students will have a menu option that within a few clicks lets them make great C.V's that can be downloaded in editable Word Format or a range of PDF Templates. Enable the Careers Module in Settings => **ModulSome readers

• Create/ Edit/ View your Learning Areas

  Basic Steps: Setup Labels => Setup Learning Areas => Setup Courses Learning Areas are used for Course Selection and Student Voice.  A Learning Area will only show for Course selection if there are Courses assigned to it. CREATE YOUR LEARNING AREA: Navigate to “LEARNING AREAS” on the left hand side navigation bar. In this section you can manage/view/edit your Learning Area. Click on the “+ New Learning Area” tab in the left sub menu, alternatively click the “Add New LSome readers

• Adding Images to Individual Courses

  While it is not possible to add an image to an individual course, it is possible to include a video slideshow that can contain photos, graphics, narration, sound if you wish to include. You can create a slideshow presentation that includes these elements using a presentation program like PowerPoint, Apple Keynote, Google Slides etc. to create a video that you upload to YouTube.  Once you have your slideshow viewable on YouTube, copy and paste the YouTube into the video field of your course.Some readers

• Troubleshooting- Staff can't Log In

  A Staff Member Can’t Login: Staff members use their KAMAR Staff Code or Email Address and their KAMAR password to login. If they don’t work, then first they should try using their previous KAMAR password. Failing that: The staff member should talk to the Key Contact at the school about resetting their password (syncing from KAMAR or manually setting a password).  On a failed staff login, it will show this Key Contact person's details - Contact this person in the first instanceSome readers

• Export Pathways Booklets in PDF and now ePub/ eBook Format

  You have been able to export printable Pathways booklets in PDF from the courses section of the administration, and now you can export publishable ePub/eBook formats. What is an ePub?  EPUB is an e-book file format with the extension . epub that can be downloaded and read on devices like smartphones, tablets, computers, or e-readers. It is a free and open standard published by the International Digital Publishing Forum (IDPF). The term is short for electronic publication and is soSome readers

• Setting up a Student Voice Survey

  From the SchoolPoint Dashboard, Click on STUDENT VOICE in the left menu of icons.  To make a new survey for Staff OR Students, click on the NEW SURVEY button in the left menu.  Survey Name: This is the name Students will see and refer to this survey by, Please make this a useful informative name, a good example is: “Biology 101, Frog Dissection follow up”, if you have duplicated an existing survey, it is important to check and update this title. A poor example could be “Bio survey”.Some readers

• Workshop Webinars 2020

  Workshop Webinars Sign up below for our regular Webinars. We will be covering different topics each week but concentrating on SchoolPoint, SchoolBridge and our SchoolSite (our custom Websites). This will be a friendly, open discussion where we can all ask and answer each other questions. or just find out more about the features our products offer and how each can benefit your school. Currently, these workshops are via Zoom Webinars. Once signed up via our E-Tickets link, You will be emailSome readers

• Changing Which Timetable Year Students are Selecting Courses for

  At the beginning of each year your Students may not have completed all of their selections or you may need some last minute changes. If you have access to the Settings Area, in the Course Selection section you can now adjust the Timetable Year Setting.  The next time Students log in, they will see the courses selected for that TT Year in their My Courses section, and any changes that they make will alsoSome readers

• Useful Reports and Exports (extensive)

  Reports => Reports Overview => Choose a Report SchoolPoint now has a large range of reports which you can generate via PDF, CSV and Excel. These reports can be used to see at a glance, in descending order: Details such as approval notes, dates selected / removed. All student information Student information and course codes Student list and how many courses selected Students who have "Marked Courses Complete" in course selection Student selections with HoD Approval Student selections NOT apSome readers

• Course Confirmation Reports

  If you have enabled Student Course Confirmation you can now see and export their data.  From the Administration (if you have full permissions), you can click in the Main Menu and select COURSE CONFIRMATIONS.  From there you will see an overview, a details screen, and an export option. Overview: This shows you basic count statistics.   - Number of students who have logged in Number of confirmed courses Percentage Ratio Last 5 active students. Details: This screen lists aSome readers

• Registering for SchoolPoint

  Registration is FREE for 30 days. Register Now Once Registered follow these steps, You will receive an email outlining these as part of the Registration Process: Setup KAMAR Directory Sync Login to SchoolPoint with personalised links (displayed on sign up). Setup Staff Permission Groups Import Staff(https://www.sSome readers

• STREAM Posts- Receive Likes, Comments and View Analytics

  Basic Steps: Create a post => Enable Comments => View Analytics Receive feedback from students as they see your posts. Likes, Comments and Analytics: => Likes: Each post allows the Students to LIKE that post => Comments: Are instantly visible by all students, this allows students to reply to or comment on your post, and you have the option to remove a students comment. => Analytics: You will see which students liked your comment and when they liked this post in the STREAMSome readers

• Moderation List- Search and Create/ Moderation Cover Sheets

  Click the Moderation from left nav bar to enter the moderation section.  SchoolPoint will list your newest 100 moderation records for your school. You can preview and export each moderation result, which will contain the random 12 students’ information. Search Moderation: Use the Search to input a standard number eg 90944 in text field and click “Search”. SchoolPoint will display standard information on the page and list all student moderation information for this standard. If there isSome readers

• Student Daily Diary- How to Create a Note/ Change your Settings

  Basic Steps: Log into SchoolPoint => View assessments => Add own notes / reminders Students have the ability to create daily notes in their Assessment Calendar. Students have the ability to view daily / monthly assessments, as well as the School status (Open/Holiday/Staff Only) in their Assessment Calendar. How to create a note: => Log into Schoolpoint https://yourschoolsname.schoolpoint.co.nz/control => Navigate to "My ASome readers

• How to Restrict / Stop Students from Changing their Selected Courses

  => Click Settings on the top right hand corner => Click Settings again in the drop down list  => To restrict a particular student => Go to that student and edit their selection so "This student CANNOT make changes" => To restrict all year levels => select "NO" in the "students can select courses" found in each year level Note: Either option allows staff to make changes to the course selectionsSome readers

• How to Print Compact Booklets

  Note: the minimised booklet will print course by course without spacing How to print: => Navigate to "Courses" on the left hand navigation. => Select "Pathways Booklet" in the sub menu. => Scroll to Compact Booklet. => Select the "Minimised Booklet" / "Minimised Booklet- Courses only" tab => The report should now be in your downloads folder.Some readers

• Default Templates- Student Guide

  Find out more about SchoolPoint We have now provided each SchoolPoint school with default templates that will be displayed on your Students and Caregivers home page.  The templates have been designed to assist students with navigating through their SchoolPoint apSome readers

• Syncing Data to and from KAMAR and How to see Sync History

  Basic Steps: Obtain Authentication key => Sync with KAMAR  How to Sync data: => SchoolPoint can sync data from KAMAR, but for good reason not back in to KAMAR directly => To setup this sync, each school needs to enable the KAMAR directory services sync to SchoolPoint => When signing up, Inbox Design will provide an Authentication key that is required to setup. => Follow the steps below to enable the directory sync, ensure you run the check, and then enable a full sync daily. [Some readers

• Leaving Destinations Setting

  Leaving Destinations Setting Here you can choose to request students to select their leaving destination for the following year, via year level, before they are able to select their courses. You can choose students must pick, or students and caregivers, or not require them to select at all- which of course may be applicable to the younger year levels. You can also choose to "default to returning" for any year levels. Settings => Course Selection => Require Students to select their LeaviFew readers

• How to Add an Image to your Student Voice Survey Questions

  Basic Steps: Setup your Survey => Add your image  How to add an image => Navigate to "Student Voice" in the left hand navigation. => Select "+ New Survey" in the sub menu. => Scroll down to the section where you are able to add a text description by the Question* field. => click the Image picker from the toolbar and select an image from your computer. => These will be resized down, and display in the Student Area and PDF Reports. Images will be omitted from any excel reports.Few readers

• Course Selection's Finished- How do I Sync to KAMAR? Has it Worked? How Do I Disable Course Selection?

  Basic Steps: Disable Course Selection => Sync with KAMAR We need to disable the Course Selection/ close access to SchoolPoint so that Students can no longer make any changes How do I disable Course Selection? => Navigate to "Settings" in the left hand navigation. => Scroll down to "Year X going into Year x for 20XX" and restrict access per year by selecting "no" for "Yr X Can Students select courses". => Once you have closed access to SchoolPoint, you can begin the sync to KAFew readers

• Assay Link and Student Data in SchoolPoint

  We have now added a connection with Assay to provide a quick login directly for staff in SchoolPoint to jump in to Assay. This release includes: When viewing a student profile, the NCEA Results graphs will now show. A new Assay button on your dashboard to jump staff into Assay. Import Student Notes from Assay into SchoolPoint. Students will also see these graphs with explanations How to Connect to Assay: Login in to SchoolPoint, for administrations you will be aFew readers

• Allowing Students to Retake a Course

  There are two ways to do this Make the course available for additional years. The disadvantage to this method is that other students could potentially sign up for the wrong course, but this is unlikely. If you are dealing with a single student, allow them to signup for a course that they are allowed to choose, then move that student into the correct course. You do this in the edit courses screen.Few readers

• Removing a Course from a Student as an Administrator

  To remove a course already selected: Without logging in as the student: => click on the red "REMOVE" button to the right of the course selected. => Choose to remove with or without a note => Click "DELETE REMOVED CLASS" to allow it to be reselected again.Few readers

• Setting up / Updating Permission Groups

  Basic Steps: Setup Permission Groups => Allocate Staff members  Create your Permission Group => Navigate to "Users" in the left hand navigation. => Select "Permission Groups" in the sub menu. => Select the "Add New Permission Group button => Complete the fields for Group Name and Group Description => Save => Scroll down to find your new group => Select the permission that you would like to allocate for this group **Allocate Staff to your new Permission Group / Update SFew readers

• Removing a Prerequisite from a Subject

  Login to your Administration Click Courses tab (The Visual appearance will be different for your School) Click course list on left navigation panel and find desired course to edit Click Edit Course Scroll down to the requirements section of the course Click in the Current Selections tab and find the course you would like to remove from being a required subject Click on the subject and you will see a tick appear The subject is now allocated in theFew readers

• Syncing Previous Years' Data to KAMAR after January 1st

  As the KAMAR and SchoolPoint timetables default to the next year's timetable after the 1st of January each year, a manual export will need to be done to get any data across to KAMAR after this date. Under SETTINGS => Sync to KAMAR ( KAMAR Reports ADMINISTRATION page), select year level to export under the "KAMAR Export" button. To see how to Export this information into KAMAR, click on the links https://www.kamar.nz/104309 and also [https://www.kamar.nz/1Few readers

• Images Sizes for Themed Settings & How to Upload

  How to Upload your School Crest Note: Upload a different image for the Student and Staff login pages => Upload your School crest in PNG or JPEG format. => The ideal size would be 800px on it's longest side and the system will resize it correctly. => Upload a different image for the Student and Staff login pages to avoid confusion. => You can try as many times with different images until you are happy or if you get stuck email us your photo to support@inboxdesign.co.nz and we can resizFew readers

• Assigning Access for Staff to Selected Learning Areas/Departments

  You can assign staff to learning areas, and this has historically been used for the Student Voice survey permissions but now you can create a staff user that only has access to view and manage their own learning area or areas. If you see the below screenshot, you will see that I have allowed George to only manage courses within 3 of the 12 or so Learning Areas at our School.  In the permission list when Editing a user, select the new setting "Manage selected Learning Areas only", thisFew readers

• Conferences: Extra Features/ Tips/ Points to note (updated regularly)

  Here at SchoolPoint, we get a lot of user based feedback on our modules to improve the functionality of them. We do make small changes/ improvements regularly to our products, to try to cater for everyone's needs and requests. Below are some points to note/ tips/ hints for creating and setting up your conference, which we are adding to regularly when anything changes, to keep you informed of these changes and how they may benefit you and your conference. Mentor Classes When adding stafFew readers

• Printing Pathway Booklets and Format options

  When in the SchoolPoint Administration, if you go in to the Printing Section you can now select between the following formats;  - Full Booklet, All Learning Area, Courses and Credit/Vocational Pathway information, nice and spaced out.  - Compact Booklet - All Learning Area, Courses and Credit/Vocational Pathway information, jammed together for proofing.   By Year Level  Export just the courses available for selection by each year level ![](https://storage.crisp.chat/users/helpFew readers

• Directly Sync your Student Course Selections into KAMAR via the KAMAR Parent Portal V4

  As your students work on their course selection choices, you can push that data into KAMAR timetabling area for the next timetable year. *Please note: This always pushes data in to the NEXT timetable year - It will NEVER overwrite current selections. Watch this video for more: All other reports and exports are still available in the Reports section.. Read more about updating to the newest KAMAR Portal on our website(https://www.inboxdesiFew readers

• Extra Curricular Courses- All about them

  Adding Extra Curricular Courses These are great for setting up short term courses/ sports/ crafts/ hobbies and other elective classes. Firstly you will need to enable the Extra Curricular Module in SchoolPoint. Settings => Modules => Extra Curricular => Enable Click on the Extra Curricular Menu item on the left. Add the New area with the NEW button top left. Much like SchoolPoint Course Selection itself, you can add Learning Areas/ Departments, and also Courses/Subjects and name them whFew readers

• Frequently Asked Questions/ TroubleShooting in SchoolPoint

  Course Selection: Ensure courses are all correct and RULES are in place for the courses BEFORE allowing students in to select the course. For example: If students have selected had one option line for a course and picked this, then you have changed later on to use two timetable lines, it will not retrospectively update to the student's timetable after the course correction is made. If a course is removed by an Administrator from a Student's selections, the "Remove from Course" button muFew readers

• Enable Line Selection for Students to Avoid Subject/ Line Conflicts

  The aim of this optional setup is to assist students with avoiding timetable clashes When setting up a course you have the option to set which lines that course will be available for students when selecting their courses. If you have this optional setup you can then 'Enable Line Selection' for students in your 'Settings' area. When enabled this will change the display for students of the courses they have selected into grids Students will be able to set which courses will fall into whiFew readers

• Students Stream- How to Create a Post

  Basic Steps: Log into SchoolPoint => Find your Dashboard => Send your post Target messages to students, groups, subject classes or other staff members. Receive feedback from students as they see the posts. Staff: => Staff by default have permissions to post to other staff members and students/caregivers within the subject classes that they teach. => Administration staff can post to ALL students, year levels, subject groups and KAMAR groups. _Note 1: A notification will goFew readers

• Important Information to prepare for Course Selection Go-Live

  Essential Steps to Prepare for the Opening of Course Selection Ensure you have checked the boxes you need to at your end, to make for a smooth experience for you, your staff, your students and your caregivers, by following these steps BEFORE opening up course selection for 2021. Until everything is correct and you have checked all of the below steps have been completed, ensure you have selected NO on the General Settings Page to " Allow Students/Caregiver to Login". You may still cFew readers

• Course Selection-Enabling and Helpful Hints

  Course Selection- Allowing Students to Log in and Select Courses Settings => General Settings => "Allow Students/ Caregivers to Login" Select YES if you want them to log in and start selecting their courses, or check NO if not. If YES you want to allow course selection, then you must also go to Settings => Course Selection Settings => Choose YES- Selection Enabled, by year level (it will go from RED to GREEN)Few readers

• Course Costs and Contributions (Course Details)

  There is a field under each course to allow for the input of course costs and contributions/ uniform required or stationary, which you have the option of filling out. This field name is customisable. If there are notes under this field, it will now show to a student once they have logged in and selected the course, under "My Courses". Course contributions/ costs- Admin side(https://storage.crisp.chatFew readers